Exhibitors, both large and small, invest strategic resources into trade shows, viewing these events as tremendous opportunities to market and elevate their brand identity. Custom-built exhibition stands are constructed to showcase a business’s brand and attract their target audience, but it is important to take into consideration how to store these assets after the event. One aspect that needs attention is trade show exhibit storage. This involves keeping different components of your booth in a manner that ensures it can be utilized in future events. Whether you are managing the storage yourself or have hired professionals, the aim is to secure your assets, maintain a systematic filing system, and provide ease of access when a show is around the corner.
This guide will provide efficient strategies for trade show exhibit storage and outline best practices for maintaining your custom-built exhibition stands.
Importance of Trade Show Exhibit Storage Measures Custom Built Exhibition Stands
Your business custom exhibition stands serve important marketing functions; however, stands foretell the much bigger story. Your company’s brand and investment are mirrored through these stands. Effective storage measures help avoid further costs by maintaining your booth’s condition and directly affect your business during events.
Components like banners, furniture graphics, exhibit furniture, and display structures require attention to detail when it comes to proper storage. Exposure to high levels of humidity or heat can warp and destroy delicate materials. A reliable storage system will save you time and resources while preserving the quality of your exhibits for many years.
Selecting A Good Storage Location for Exhibit Components
The first step in developing an effective storage plan is to identify where to keep the custom-built exhibition stands. Whether you decide on off-site storage, onsite storage, or using a third party service, all options need to be carefully considered in order to keep the materials safe.
- In-House Storage: This is the best option for people who have a considerable amount of space. In-house storage increases convenience as it gives you direct access to trade show exhibit storage and does away with the trouble of transporting your booth to an external location. In-house storage does, however, come with the need for a clean, dry area that is temperature controlled to ensure the safety of your materials.
- Off-Site Storage: When space is a challenge for businesses, off-site storage provides a good solution. Many professional storage facilities offer dedicated units for booth display storage, so your booth will always be kept in a safe and secure space. These specialized storage units often offer climate control which helps maintain the quality of your custom built exhibition stands.
- Trade Show Storage Services: Most companies prefer contracting with facilitators who offer specialized services in storing and handling materials for trade shows, including furniture. In addition to storage these companies also provide transportation, installation, and dismantling services which makes them very convenient for busy firms.
Best Practices for Custom Built Exhibition Stands Organizing
Effective trade show exhibit storage requires more than just ensuring booth components are securely kept. To maintain exhibits in good condition while also ensuring ease of access, organizational best practices should be observed.1. Carefully Take Apart and Pack
If you need to pack your custom-built exhibition stands, ensure you disassemble all parts carefully and place them in appropriate storage containers. Do not be tempted to simply throw everything into one box, as this will increase the chances of damaged sections. Instead, components such as glass panels, graphics, or electronics which are delicate should be well cushioned using bubble wrap or foam.
- Construct List with All Components Included
Stand design and storage require every section to be marked in an easily readable format. Make sure you identify every case, crate, and container using the specific label mark as well as the numbering of the component or the location in the booth where the specific part is located. This way, parts can be easily located during assembly for the next event.
- Store by Component Type
Group similar items together in your storage system. For instance, keep graphics, lighting, and furniture in different sections or containers. This system will enable easier retrieval of specific parts of your custom-built exhibition stands while preparing for a forthcoming trade show.
- Use Durable Storage Containers
Using durable storage containers for your exhibited assets is a great investment. High-quality crates or hard cases offer better protection from damage and are easier to stack and store. It may be prudent to use custom storage containers made for the exact parts of your booth for the best fit.
- Keep Spare Parts and Accessories Organized
In addition, don’t forget to keep spare parts and accessories stored in an orderly fashion. Small parts like screws, bolts, or cables, should be stored in labeled zip lock bags or boxes. Placing them with the corresponding booth component will greatly aid you during future setups.
Guard Your Custom Built Exhibition Stands With Climate Control Settings Alongside Security
Climate control is crucial in maintaining your stands because extreme cold or heat, sunlight, or even humidity can permanently destroy materials by warping wood, rusting metal, and fading graphics. It is best to keep all your exhibit materials in a climate controlled area. This is most important for electronics, printed graphics, and fabric displays.
There is also a great importance to security when it comes to exhibit display storage services and solutions. If using a third party service or off site location, make sure that the area is fortified with security measures like access restrictions, alarm systems, and even surveillance cameras. Such measures can help greatly to prevent risks such as theft or damage from occurring for your custom exhibition stands.
Why You Should Use Professional Trade Show Storage Services
Professionals that frequently use trade shows gain a lot of value from professional trade show exhibit storage services. For such businesses, these services provide specialized inclusive features alongside secured and climate controlled storage facilities. These services also have climate control settings as well as special features required to make retrieval and storage more efficient.
- Convenience: Professional storage services come with packages that include transportation, assembling, and dismantling. In turn, this means that you do not have to worry about moving your booth or setting it up yourself.
- Inventory Management: Several trade show storage services offer equipment’s inventory management features, which allows you to keep track of your booth parts and materials for any given time.
- Maintenance and Repairs: Some storage providers also offer repair and maintenance services for exhibits. If your custom-built exhibition stands sustain damage while in storage, a professional service will make sure your booth is in good condition before your next trade show.
- Time Savings: The stress of focusing on multiple tasks at once can be overwhelming. However, by outsourcing the storage and logistics of your custom-built exhibition stands, you are lessening the burden on your internal resources.
Conclusion
The meticulous storage of trade show exhibits significantly impacts the deterioration or preservation of your custom-built exhibition stands. When a proper storage solution is selected along with best practices for storage, your assets are protected, and your booth stands prepared for future events. Regardless of the option chosen—be it in-house, off-site, or professional storage—the main priority is having all exhibits stored in a protected, orderly, and accessible fashion. With proper storage solutions, time and expenses can be controlled while increasing the effectiveness of future trade show showcases.
